• - EmployIndy
  • IN, USA
  • Hourly
  • Full Time
  • none

Accounts Payable Clerk 


EmployIndy guides the local workforce ecosystem and makes strategic investments to remove barriers to quality employment for underserved and underrepresented residents. The vision for EmployIndy is clear: for all Marion County residents to have access to services and training necessary to secure a livable wage and grow in a career that meets employer demand for talent.  


The Accounts Payable Clerk position will be responsible for the developmentmaintenance, tracking, and monitoring for vendors. This position will be responsible for managing files with high level of details to assure technical accuracy and compliance with state, federal, and other grantor requirements. This position will be responsible for payables to vendorsThis position will be located at EmployIndy Downtown Office and report to the Manager, Finance.   


To be successful in this role you will accomplish: 


  • Financial activities such as invoices and claims designated for payment, to verify adherence to Federal and State regulations, funding agency's financial guidelines and restrictions, EmployIndy policies, and EmployIndy Chart of Accounts. 

  • Reports determining which payables are to be processed (paid), after consultation with designated staff (for approval), and prepares payables for signature. 

  • Preparing appropriate accounts payable information into A/P module of Accounting System for payment. 

  • Reviewing vendor invoices and verifies accuracy of computations. 

  • Reconciling indirect cost pool (970) for monthly close-out 

Organizational Culture 

Core Values 

  • Empowerment: Management and team members trust one another to make the right decisions.   

  • Integrity: Staff member does what he/she has committed to doing and is true to him/herself when no one is looking. 

  • Innovation: Each staff member must take an active role in the process of learning, sharing, and building upon personal as well as team members' ideas. 

  • Customer Service: Staff members are positive, friendly, helpful, and customer-centric during communications with customers. 

  • Collaboration: A staff member understands that working together is what causes a company and each team to thrive. 

  • Inclusive:  Staff members promotes a safe, welcoming, and equitable environment where fellow team members can contributone's authentic self. 

  • Results-driven:  Staff member drives organizational impact by taking the initiative to intentionally prioritize tasks, remove barriers, make thoughtful decisions, and produce results. 



  • Manage change: Be innovative, display initiative, be willing to take risks, and remain flexible and adaptable in response to a changing work and regulatory environment. 

  • Plan and organize work: Be able to plan and organize his/her work and the work of others. This involves the ability to analyze problems, reach decisions, make, and implement plans. 

  • Interface effectively with others: (Interpersonal Skills) Be able to work effectively with others. This involves oral communications, professional relationship building and teamwork 

  • Achieve results: Be results oriented and able to achieve goals. This involves a motivation to achieve, an awareness of the business of EmployIndy, a willingness to learn, and a strong customer focus. 



Education and Experience 

  • One to two years of business management, accounting, and/or administration related experience preferred  


  • Knowledge, Skills and Abilities 

  • Results driven to meet the mission, vision, and goals of EmployIndy 

  • Knowledge of CRM, Google Suite, and Microsoft Office Suite systems 

  • Strong verbal and written communication skills 

  • Knowledge and experience with Blackbaud Accounting software preferred 

  • Ability to analyze data and reach sound conclusions, work under time pressure, and meet deadlines 

  • Ability to define problems, collect data, establish facts, and draw valid conclusions  

  • Knowledge of fund accounting, Uniform Grant Guidance, GAAP and Internal Revenue Circulars preferred  


EmployIndy grants equal opportunity to all qualified persons without regard to race, color, religion, gender, pregnancy, disability, age, national origin, military service obligations, veteran status, citizenship, sexual orientation, or any other category protected by law. EmployIndy provides equal opportunity in wages, promotions, benefits, and all other privileges, terms, and conditions of employment. 



dy has partnered with a leader in the industrial fluids manufacturing.  If you are looking to launch a career in the fast paced world, this is a great opportunity for you.   Our ideal candidate is someone with an interest in all things industrial, mechanical, or chemical, and who can thrive in a high volume production environment. If you have experience within a manufacturing or production industry, a moderate mechanical acumen, and a desire to have a career that is both challenging and rewarding with opportunities to grow and advance, then please keep reading.

Our employer: is an ISO 17025:2005 A2LA accredited laboratory offering the highest quality testing for lubricants, fuels and coolants for maintenance and reliability purposes. By providing results in 24 hours, our employer partner reduces maintenance costs, unscheduled downtime and helps prevent equipment failure. Through innovative technology tools like HORIZON®; we are able to assist companies in industries such as Transportation, Oil & Gas, Mining, Construction, Power Generation turn laboratory results into actionable maintenance decisions.


The Accounts Payable Clerk at POLARIS Laboratories provides financial, clerical and administrative assistance to maintain accurate and on-time payments to accounts.  As a member of a dynamic group, this individual also frequently provides assistance or ownership of special projects that may cross into other areas of accounting. 

Job Requirements

  • HAZMAT Training
  • OSHA Training
  • RCRA training
  • Contingency Plan training
  • General lab safety training
  • POLARIS Quality System Training

 Job Functions

  • Assigning a general ledger account to a transaction
  • Manage the weekly check run
  • Update and maintain vendor files
  • Monitor fixed asset depreciation
  • Reconcile vendor statements
  • Complete special projects as assigned
  • Prepare and deliver bank deposits
  • Organize and maintain accounting filing system
  • Ensure purchasing procedures & policies are adhered to
  • Act as backup for Accounts Receivable
  • Heavy focus on collection of past due receivables
  • Assist in preparing financial reports


Job Knowledge, Skill, and Ability

  • Able to work independently with little supervision
  • Basic knowledge of accounting
  • Able to identify and resolve issues in a timely manner
  • Able to analyze processes for improved efficiencies or errors
  • Detail oriented
  • Qualifications
  • Accounting Degree or equivalent related work experience
  • Knowledge of Net Suite helpful, but not required



This position has been closed and is no longer available.


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